- #Create archive folder in outlook 2016 for windows manual#
- #Create archive folder in outlook 2016 for windows archive#
- #Create archive folder in outlook 2016 for windows upgrade#
- #Create archive folder in outlook 2016 for windows windows 10#
On the Advanced tab, under AutoArchive, click AutoArchive Settings.Ĭlear the Run AutoArchive every n days check box.
#Create archive folder in outlook 2016 for windows archive#
If you want to archive only manually, you must turn off AutoArchive. This option does not remove that exclusion from these items, but instead ignores the Do not AutoArchive check box for this archive only. Select the Include items with “Do not AutoArchive” checked check box to include any items that might be individually marked to be excluded from automatic archiving.
![create archive folder in outlook 2016 for windows create archive folder in outlook 2016 for windows](https://www.addintools.com/documents/outlook/images/archive-in-the-ribbon.png)
The destination file location appears in the Archive file box.
![create archive folder in outlook 2016 for windows create archive folder in outlook 2016 for windows](https://www.nucleustechnologies.com/blog/wp-content/uploads/2017/11/create-pst-1.png)
Browse to find the file that you want, or enter the file name, then click OK. If you do not want to use the default file or location, under Archive file, click Browse to specify a new file or location.
#Create archive folder in outlook 2016 for windows manual#
Any subfolder of the folder you select is included in this manual archive. To manually archive Outlook items, do the following:Ĭlick the Archive this folder and all subfolders option, and then click the folder that you want to archive. Manual archiving provides flexibility, and allows you to specify exactly which folders are included in the archive, and which archive Outlook Data File (.pst) is used. If your inbox ever becomes unmanageable, you can use the archive option to move old emails to a separate Outlook Data File (.pst) that you can open from Outlook any time you need it. You can also manually back up and archive items, in addition to AutoArchive or as a replacement. You can also archive emails manually in Outlook for Office 365, Outlook 2019, Outlook 2016, 2013, and Outlook 2010. To learn more about AutoArchive, see Use AutoArchive to back up or delete items.
#Create archive folder in outlook 2016 for windows upgrade#
Upgrade to Microsoft 365 to work anywhere from any device and continue to receive support.īy default, older Outlook items archived automatically on a regular interval. Important: Office 2010 is no longer supported. Uncheck the Run AutoArchive every n days box. Under AutoArchive, click AutoArchive Settings. To archive only when you want, turn off AutoArchive. This option doesn't remove that exclusion from these items, but instead ignores the Do not AutoArchive setting for this archive only. For example, you may want to keep items in your Sent folder longer than items in your Inbox folder.Ĭheck the Include items with “Do not AutoArchive” checked box to archive individual items that are excluded from automatic archiving. Now, close the Account Settings dialog box. In the dialog box of Create MS Personal Folder, type file name. pst files if you want to archive some folders using different settings. Choose desired data type file > click Ok to generate PST file in Outlook, Now, browse the location to store the file. Under Archive items older than, enter a date. Check with your system administrator for more information.Ĭlick the Archive this folder and all subfolders option, and choose the folder you want to archive. It's also possible that your organization has a mail retention policy that overrides AutoArchive. Is this the case? Is my understanding correct? Am I nuts for thinking Microsoft was a little foolish for calling this 2016/19 feature Archive when they still have a feature called AutoArchive that does a completely different thing?ĮDIT: I should specify that this is in an Exchange Online environment, which uses Office 20 click-to-run, and does NOT have Office 365 online archiving enabled.Tip: Archive and AutoArchive might not be available if your mail profile connects to an Exchange Server. This would either be done manually or using the AutoArchive feature to set it up. This differs from the old (perhaps colloquial) definition of archiving, which at least in my part of the world referred to moving email into a. Out of your mailbox anything in this folder is still in your mailbox and taking up space against your mailbox quota. Adding it to the ribbon merely inserts a greyed out version of it that I cannot click. Outlook 2016 (Office Account) displays: My problem: The new 'one-click archive' button feature does not display no matter what folder or message I have selected.
![create archive folder in outlook 2016 for windows create archive folder in outlook 2016 for windows](https://lookeen.com/wp-content/uploads/2016/01/Outlook-2016-indexing-options-modify.png)
#Create archive folder in outlook 2016 for windows windows 10#
Please, someone correct me if I'm wrong in my understanding of the Archive folder in Outlook 2016/2019.įrom reading the help article on this folder online, it seems that the Archive folder is merely a 'stash', it's for items you don't want cluttering up your Inbox or other folders, but you're not yet ready to delete. Windows 10 Pro - (Insider Preview: Release Preview) - All up-to-date.